AI automation consulting that starts with your numbers

In two weeks, our fixed-fee AI Opportunity Audit finds where your team loses the most hours, ranks the fixes by payback and hands you a 90-day roadmap. Then we and our vetted implementation partners build the quick wins.

Book a free 30-minute AI call Estimate your savings
Fixed fee, no hourly billingResults in 2 weeksDallas-based, US-wideMicrosoft AI Cloud Partner Program member
Example ops map: order to weekly report
Order emailarrives Copy intospreadsheet Re-key intoERP / TMS Chasemissing info Build weeklyreport by hand Managerreviews 9 h/wk 12 h/wk 10 h/wk AI reads, enters, reports Automated lane: humans only approve exceptions
Manual hours per week31
Hours your team gets back0
Illustrative example of the kind of map we build in week 1. Your audit uses your real numbers.
Sound familiar?

You don't need more AI tools. You need to know which work to take off your team's plate first.

People are the integration

Orders, invoices and updates get copied from email into spreadsheets and re-keyed into your ERP, CRM or TMS. Every week, by hand.

The owner is stuck in operations

Follow-ups, approvals and reporting all route through one or two people, so growth waits on their calendar.

Pilots that never paid off

You tried a chatbot or a Copilot license. People played with it, then went back to the old way, and nobody can show the ROI.

Every vendor says "AI" but nobody shows the math

Demos look great. None of them tell you how many hours you'll save, what it costs or when it pays back.

95%

of generative AI pilots inside companies deliver little or no measurable impact on profit and loss. The models work. The projects skip the boring part: understanding the process, fixing the data and proving the value before building.

MIT NANDA, "The GenAI Divide" (2025), as reported by Fortune.

No process map

Teams automate the task someone complained about loudest, not the one that costs the most hours.

No clean data

AI can only act on information it can reach. Scattered spreadsheets sink most projects. Fixing data is our core business.

No ROI before the build

If the payback isn't calculated up front, there's no way to prove it afterwards, and the project quietly dies.

The AI Opportunity Audit

Ten business days from first interview to a roadmap your leadership can approve

We spend two weeks inside your operations before recommending anything. Click a step to see what happens and what you get.

Fixed fee, fixed scope

$10,000 for the 2-week audit. Applied to your build if you start within 60 days.

  • Interview summary across leadership and staff
  • Ops map with time sinks and quality risks
  • AI Opportunity Matrix, validated with your team
  • ROI model you can edit and reuse
  • Briefs for your top 3 opportunities
  • 90-day roadmap and executive presentation

What your executive readout looks like

Every recommendation arrives as a decision your leadership can make on one page: what changes, what it saves and what it costs. Sample slides with illustrative numbers below.

Current vs. future state: order entry
Today
  1. Read order email
  2. Copy to spreadsheet
  3. Re-key into ERP
  4. Check for errors
48 h/month
With AI
  1. AI extracts and enters
  2. Person approves exceptions
10 h/month
Opportunity brief
Roadmap: quick wins first
Months 1–32–3 quick wins live, savings tracked
Months 4–8Deeper integrations that build on phase 1
Months 9–18Big swings, once the data foundation is ready
90-day roadmap
The money slide
OpportunityHrs/moSaved/yrBuildROI
Order entry38$20.5K$6K242%
Email triage30$16.2K$5K224%
Weekly reports16$8.6K$3K187%
Total84$45.3K$14K224%
ROI summary

Sample deliverables with illustrative data, not a client's results.

How we decide what to build

The AI Opportunity Matrix: high impact, low effort first

Each dot is a typical opportunity we see in operations-heavy companies. Pick a quadrant or click a dot. Your audit fills this in with your own processes and numbers.

AvoidHigh effort, low impact
Big swingsHigh effort, high impact
Nice to haveLow effort, low impact
Quick winsLow effort, high impact. Start here.
Business impact →
Effort to implement →
Quick win

Invoice and order data extraction

AI reads PDFs and emails, pulls the fields and enters them into your system. People only review exceptions.

Replaces: manual re-keying between email, spreadsheets and ERP
AI ROI calculator

What is manual work costing you right now?

Move the sliders to match one repetitive process in your business. We use the same math in the audit, with your real numbers.

Data entry, copy-paste, chasing info, building reports
Salary plus benefits divided by 2,080 hours
We default to a conservative 40%
$28,080
estimated savings per year from this one process
749hours back per year
14 weeksfor the savings to cover the $10,000 audit

Cost savings only. It doesn't count revenue from redirecting freed-up hours to sales or service, which is often larger. Estimates, not a guarantee; the audit validates them.

Get these numbers for your business
Results

Results from real engagements

Case study · Freight and logistics

Founder gets 20+ hours a week back from manual coordination

A growing freight company ran bookings, follow-ups, dispatch and reporting through email, spreadsheets and disconnected tools, all routed through the founder. Our discovery sprint found the highest-impact workflows, then we automated them without disrupting live operations.

21days to value
4core workflows automated
20+founder hours a week reclaimed

Delivered: lead intake and follow-up automation, intake-to-dispatch-to-reporting workflow, CRM and scheduling integrations, and executive dashboards.

"Before NDW, I was stuck in the weeds every day. The automation freed up my time almost immediately and let me focus on growth instead of firefighting."
Founder and owner, freight and logistics company

Disclosure: Nexus Data Works is a technology partner of this company.

87%

less weekly reporting time for a mid-size freight carrier after we unified TAI, NetSuite and Gusto in Azure, with automated alerts on 60-day invoices. 15x annualized ROI.

Read the case study
$1.2M

a year saved for a $100M general contractor, with claims resolved 37% faster once the data finally lived in one place.

Read the case study
What we automate

Practical AI and automation across the work your team repeats every week

Finance

  • Invoice and receipt extraction
  • AR follow-up on aging invoices
  • Month-end reconciliations
  • Automated KPI and board reports

Operations

  • Order and intake processing
  • Dispatch and scheduling handoffs
  • Document and form processing
  • Exception alerts instead of manual checks

Sales

  • Lead capture and instant follow-up
  • CRM updates from calls and email
  • Proposal and quote drafting
  • Pipeline visibility

Customer service

  • Email triage and routing
  • Answers to repeat questions
  • Status updates customers don't have to ask for
  • Knowledge assistant for your team

Tools: we're vendor-neutral and work with what you already own. Often that's Microsoft Power Automate, Copilot, Azure OpenAI and Power BI, plus your CRM, ERP, accounting and scheduling systems.

How we compare

Why companies choose an audit-first partner

Nexus Data WorksFreelance automation builderLarge consultancyDIY with AI tools
Starts withInterviews and an ops map of your businessThe tool they knowA long discovery phaseWhatever someone tried first
PriceFixed, published up frontHourly or per botLarge retainersLicenses plus staff time
ROI before buildingYes, per opportunityRarelyYes, at a high priceNo
Data foundationCore expertise (data warehouses and Power BI)Usually out of scopeSeparate teamNot addressed
Who buildsNDW plus vetted partners, one point of contactOne personJunior staffYour team
Time to first resultRoadmap in 2 weeks, quick wins in weeksFast, often fragileMonthsUnclear
How engagements work

Start small, prove value, then scale

Step 1

Free AI call

$0 · 30 min

We look at your processes and tools and send a one-page summary of where AI could save the most within one business day.

Most start here
Step 2

AI Opportunity Audit

$10,000 · 2 weeks

Interviews, ops map, Opportunity Matrix, ROI model and 90-day roadmap. Applied to your build if you start within 60 days.

Step 3

Quick-win build

$10K–$30K · typical

Fixed-quoted after the audit. We and our implementation partners build the top opportunities with measurement baked in, so the ROI is visible from week one.

Step 4

Scale and support

Monthly

Extend to the next workflows, train your team, monitor what's running and report savings every month.

Is this right for you?

Built for companies with real volume and real manual work

A good fit if you

  • Have 20 to 500 employees and growing volume
  • Run on email, spreadsheets and systems that don't talk
  • Want a clear business case before spending on AI
  • Have an owner, COO or CFO ready to sponsor change

Probably not a fit if you

  • Want a one-off chatbot for a few hundred dollars
  • Are pre-revenue and want to build your own AI model
  • Need to buy a specific tool regardless of ROI
  • Can't give us access to the people doing the work
FAQ

Questions about AI automation consulting

How much does AI consulting cost?

The AI Opportunity Audit is a fixed $10,000 for two weeks, and that fee is applied to your build if you start within 60 days. Quick-win builds typically run $10,000 to $30,000 and are quoted at a fixed price after the audit, based on the opportunities you choose. The first 30-minute call is free.

How long until we see results?

You have a prioritized roadmap with ROI in 10 business days. Quick wins usually go live within a few weeks of starting the build. In our freight engagement, the first automations were delivering value in 21 days.

What if the audit doesn't find much worth automating?

Then we tell you, plainly, and you've spent two weeks instead of a year finding out. The audit also flags projects to avoid, which often saves more money than the ones you build.

Is our data safe?

We work under a mutual NDA, use role-based access, keep data in your own cloud tenant where possible and never use your data to train public models. Demos use synthetic or anonymized data.

Which AI tools do you use?

We're vendor-neutral. We often use Microsoft Power Automate, Copilot, Azure OpenAI and Power BI because many clients already own them, and we integrate with your CRM, ERP, accounting and scheduling systems.

Who builds the solutions?

NDW leads every engagement and stays your single point of contact. For specialized builds we bring in vetted implementation partners we've worked with, under fixed quotes, so you never manage multiple vendors.

Do we need clean data before starting?

No. Messy data is the most common reason AI projects fail, and fixing it is our core business. The audit tells you exactly what data work, if any, each opportunity needs.

Do you work outside Dallas?

Yes. We're based in Dallas and happy to meet on-site in DFW, but interviews and workshops run well over video for clients across the US.

Find out where AI will pay back first in your business

Thirty minutes with a senior consultant. Within one business day you get a one-page summary of your top automation opportunities and a rough savings range. No pitch deck.

Book your free AI call

Fill this in, then pick a time on the calendar right after you submit.

✓ 30 minutes on Zoom✓ No obligation✓ Senior consultant on every call